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FTP File upload

Major Business Systems, Inc. suggests that you read the following Requirements and Recommendations prior to sending electronic files for output. Once you are familiar with these Recommendations and Requirements, submit your file using the form below.

Requirements and Recommendations

Major Business Systems, Inc. utilizes the following applications for file output. Matching these standards helps to ensure a smooth production process. Files generated in applications outside of these standards may incur additional charges in order to convert to a more compatible format.

The current application standards are as follows:

  • Adobe Acrobat PDF/X-1a Files (Preferred format)
  • Adobe InDesign CS5
  • QuarkXPress 7.0
  • Adobe Photoshop CS5
  • Adobe Illustrator CS5

Supply all of the document files and all support files that you want to output.

  • Include all linked graphic files used in the document.
  • Include parent files for EPS and Photoshop layered files used in the document.
  • Make sure every graphic and image file have a unique file name. (Two different images cannot have the same file name.)
  • Do not change linked graphic file names after they have been placed in the page layout document. If you do, you must relink to the new file name.
  • Use the "Collect for Output" or “Package” features provided in QuarkXPress and Adobe InDesign.

Supply all fonts

  • If Postscript™ Fonts are used; include both printer and screen fonts.
  • Truetype fonts only have one part, but are more likely to create problems in production.
  • Include all fonts used in EPS files.
  • Creating bold and italic type through the use of a style menu or palette can lead to substitution errors and other unpredictable results. Examine your hardcopy carefully to be sure the bold and italic text prints correctly.
  • Major Business Systems, Inc. supports a wide variety of industry standard fonts. These include:
    • Postscript Type 1 (Including double-byte tyepfaces)
    • Macintosh OpenType
    • Windows OpenType
    • Macintosh TrueType
    • Windows TrueType
    • Multiple Master

Define all colors in your document correctly

  • Colors used in EPS and Photoshop files must have identical color names to those used in the color palette of the page layout program. Otherwise, you will have multiple plates for the same color. Example: Pantone 185 U verses Pantone 185 C would equal two different color plates.
  • If the job contains spot colors, colors used in EPS files must be designated “spot” in the illustration or page layout program.
  • Have all RGB images been converted to CMYK color mode if they are printing in spot color or converted to grayscale if they are to print in one color?
  • Supply Hardcopy proofs of the latest version of your document
  • Include copies of both black and white or color composite and color separated versions of your electronic files. Trapping and color separation problems only appear when generating individual plates. (You should run test color separations before job is sent to Major Business Systems, Inc. Once the job is received in the plant, any problems with incorrect color designations will incur alteration charges.)
  • Include crop marks and plate names when printing separations. Reduce image size as necessary to fit these items on the paper.

Items requiring special handling

  • Bleeds – Check to be sure that all bleeds have been consistently set. Elements in your document that extend beyond the document trim edge should have a minimum of 1/8" of image outside of Document size boundaries. Major Business Systems, Inc. prefers 1/4" bleed.
  • Duotones and Monotones – Save these image types as DCS2 files. Be sure that color names are identical to those used in the page layout program.
  • QuarkXPress settings – Do not set any background fills to less than 100% white or none. Colored fills can be set at any percentage. The images will disappear when ripped if white or none fills are not 100%.
  • Font selection – Avoid using the keystroke page layout functions that create bold, italic, etc.. Select the actual type face required instead. This assures that the font style actually exists.
  • Naming of Files – Only use Alphanumeric letters and numbers when you name files. Do NOT use spaces or special characters such as dashes, comas, number signs, etc. The only special characters are "_" and ".".
  • Names of the file should not exceed 20 characters/spaces.
  • Resolution – Our standard is 300 dpi, but do not go below 175 dpi. Remember, when you enlarge an image in a layout program, the resolution decreases. (i.e. An image that is 300 dpi, and placed at 200% will be 150 dpi.)